Minutes:
Madogo Secondary School Trust Meeting
May 31, 2013, A.F. Gross’s Office,
Nairobi
In attendance:
Peter
Ngang’a (PN)
Lainie
Reisman (LR)
Rosaniah Gwiyo (RG)
Hussein Waju (HW)
Gabriel Makevo (GM)
Regrets – Halima sent regrets, as she is caring
for a sick family member.Stephen was
called away at urgent business in Asako.Abas Kunya was travelling to the meeting in a
private vehicle that broke down and was stranded overnight on the side of the
road and did not make the meeting.
Agenda Issues
Camara Lab – It was
explained that the lab is up and running and the power issue has been
resolved.However, there are still
challenges in hooking up all 10 computers to the internet as only two can work.At the last meeting the group requested
Stephen to discuss with Camara but this does not seem to have been done
AP: Stephen
to discuss with Camara ASAP
Pending Completion Reports
– The following two completion reports were received:
1. Stools - K105,000
2. Gladys scholarship - K38,000
Still pending are the following:
1. IT Technician and TVs/DVDs - K178,000
2 IT Technician - K63,000
3. Bursaries - K120,000
4. Internet Costs - K144,000 (this will
be submitted after a provider is determined).
5. Camara Program (written report with
pictures, no receipts required)
AP:Rose to prepare and send all completion
reports ASAP
Fencing - Madogo has been working with KWS to obtain
quotes for the fencing.KWS, which had
initially suggested they could cover some costs, is no longer able to do so but
willing to supervise the construction.The Board reviewed the documentation indicating the school contribution
of K204,330 to the project.The Board
also reviewed the three bids submitted and selected Nyoike based on price,
experience, and reliability.The quote
is K710,000.
AP: LR
to submit proposal to TAS
PN to figure out payment terms with
KWS and Nyoike
External Fencing/Survey- The surveyor managed to identify 3 out of the
4 points but due to safety concerns is no longer coming to the site. The new Deputy Head, Mr. Gabriel Makevo, will
contact the surveyor to figure out costs incurred to date and monies owed.
AP:GM to contact surveyor and report back
.
New Proposal – Room for Matron - The school is facing an issue in attracting a
matron for the girls dormitory as there is no room available. A matron is critically important as there are
multiple accounts of girls “sneaking” out in the evenings. The MSST Board agreed this would be an
important project and likely cost in the range of K100,000. It was agreed that Madogo would prepare a
project proposal and obtain 3 quotes for the work to be submitted to TAS.
Other
Business
Lainie
said her farewells noting this was her last MSST Board meeting and that a
replacement was being sought.She noted
that she is still available on internet to help out with any remaining issues
and will be in Nairobi until the end of June, and then a few days in late
August.
Peter
suggested that the Chair should be the Office of the Principal (rather than
Peter himself) as he might be moving on in the near future.
The
meeting was closed with a prayer at 11:30am.
