Minutes:
TAS
MEETING HELD TA THE PRINCIPAL OFFICE ON 31ST JULY, 2013 AT 1:30 P.M.
PRESENT
1)
MR.
PETER MBUGUA -
CHAIRMA/PRINCIPAL
2)
MR.
STEPHEN N. KAMETI - SECRETARY
3)
MR.
THOMAS N. MAILU
4)
MR.
GABRIEL MAKEVO
5)
MD.
ROSANIAH MAERO
AGENDA
1)
UPCOMING
FUNDED PROJECTS
2)
IMPLEMENTATION
OF THE PROJECT
3)
EXIT
STRATEGY
4)
A. O. B
PRELIMINARIES
The chairman
welcomed the members to the meeting. Thanking them for their rapid response
towards the assignment before them.
MIN 1/07/2013:UPCOMING FUNDED PROJECTS.
a)
i)
The secretary informed members that the two projects (Administration fence and
the matron cubical) were officially funded by TAS.
b)
ii) The fence shall be constructed as per
the proposed plan presented to TAS. This means the sketch map should be
followed as was presented during the proposal presentation.
c)
b) i)
Materials to be used for the fencing.
·
Blue
gum posts
·
Chain
link shall be 9ft high
·
Binding
wire
·
Barbed
wire ( at least seven strands from bottom to top) .
ii) Description /
nature of fence.
- The fence shall meet the KWS
requirements. Mr Mailu of KWS
Garrisa station to make sure the standard is met arcordingly.
- It shall have main gate ( at entry)
and another internal exit gate to the dinning hall.
- The committee experts a strong
fence of nine barbed wire strips. The chain link and the barbed wire was
to meet the KWS standards.
- The school shall repair the main
gate within the project period ( to be complete same time with the fencing
project).
- Fence to be reign forced with plant
twigs from inside.
C)
Matron’s cubical
This shall
capture the following
·
1
hovered window
·
1
flash door
·
Washroom
·
Enough
space of 11x12 cubical to accommodate a cooking point.
·
The
construction blocks shall be of machine cut (class c.)
d)
Construction period
The construction
for two projects shall be one month from the day the money will be available.
MIN 2/07/2013: IMPLEMENTATION OF THE PROJECT
·
The
constructor should demonstrate ability to take up the job by putting materials
on site by 1st August, 2013.
·
Both
projects; the fence and cube to be done
con-currently.
·
Mobilization
fund to be given by 8th August, 2013 (50% of the total for each
project)
·
After
completion 40% to be paid.
·
10%
retention fees to be paid 3 months starting from the date of completion.
·
An
agreement shall be redrafted to capture the above.
·
- A completion
certificate to be issued to the contractor by the school upon successful and satisfactory completion of
the work.
-TAS
Co-ordinator to be copied-in in all communicationsbecause now he double roles as Trust
secretary.
MIN 3/07/2013:
EXIT STRATEGY
- The school shall sensitize students
on good of the fence.
- The school board of management and
parents association shall undertake the repair and maintenance of both
projects.
MIN 4/07/2013:A.O.B
·
The
school should exhaust all relevant avenues to solve the puzzle of the major
perimeter school fence. The new board of management to carry out the
assignment.
·
Live
fence to be checked and trimmed regularly to avoid the mathenge’s tree manage.
·
The
cost variation to be as reflected in the agreement.
·
Enquiry
of Camara comps internet performance; The IT person informed informed members that all comps
doingwell except when net signal is
low.
MIN 5/07/2013:ADJOURNMENT
There being no
other business the meeting adjourned at 3:45 P.M.
PN/SNK.
