Recent
News (Click
to view archive news)
Borehole for El Rar Primary School
06/10/2023
This is one of the most challenging schools TAS has supported. With
....(read
more)
Boka Pimary School children clean up!
26/03/2023
Boka children have been cleaning up their village! Boka has grown
....(read
more)
Food for exam candidates
05/12/2022
Boka Primary School is now designated a regional hub for examinations.
....(read
more)
|
|
|
|
Minutes from Trustees Meeting
21/07/2014
Present:
Minutes:
Topic
|
TAS meeting Ikathima Primary School
|
Agenda
|
1.
School status report and matters arising from previous meeting (6
Feb 14)
2.
Plans
3.
New proposals to TAS
4.
AOB
|
|
|
Date & Time
|
Monday 21 July 2014 – 11 a.m. to 2 p.m.
|
Venue
|
Ikathima Primary School (IPS)
|
Present
|
|
Name
|
Designation
|
1.
|
David
Munyoki Mwasya
|
Chairman
School Management Committee (SMC)- Parent
|
2.
|
Joshua
M Kairu
|
Head
teacher IPS
|
3.
|
Daniel
K Karenga
|
Deputy
Head teacher IPS
|
4.
|
Stella
Mutie
|
Teacher
Representative IPS
|
5.
|
Stephen
N Kameti
|
TAS/KWS
coordinator(Chair)
|
6.
|
Lut
Laenen
|
TAS
secretary/Trustee for IPS (Meeting’s Secretary)
|
Apologies
|
|
James
Maluki
|
TAS
Chairman
|
|
|
|
|
|
Summary of discussed points and agreements / action points
|
1.
|
School Status Report
|
1.1
|
The current enrollment is 373 (increase
of 24 compared with 6 Feb:307 pupils
in Primary and 66 pupils in Early childhood classes.
Breakdown: Primary Classes (8: Grade 1 - 8):131 boys
and 176 girls
37
boarders ( 10 more than on 6 Feb, 3 less than in 2013).
|
1.2
|
IPS
participated in ‘Centre exams’ with classes 4 to 8, organised by 6 nearby
schools
As in KCPE, the best results were in Kiswahili, Science Mathematics,
Social Studies
Lowest performance in English, especially “composition”
Despite high rankings, the marks were rather low (ranging from
43.75 % to 67.60 %)
|
|
|
|
|
Progress on actions proposed 6.2.14
|
Action
!
|
1.
IPS to write to external markers to discuss
remedial action for poor performance in English - Joshua in Term I -
|
·
Compositions discussed with students.
·
Other teachers supervised marking
|
|
2
School to start Newsletter giving children
chance to write stories, make drawings – Daniel in Term I (see also 4…)
|
Not yet started
|
Action
!
|
1.
Continue to make efforts to improve English
2.
Start Newsletter (eg trip reports,
interviews with teachers…)
|
1.3
|
Third
party support: Status and impact
|
1.3.1
|
KWS
PASMAP -Partnership for Accountability for Schools Management
Around the Parks.
KWS provided a 3-sided board to display info on school, on
partnership and on projects
|
Action
!
|
1.
School to prepare
displays.
2. IPS to become member of the Kenya Wildlife Clubs (many
benefits such as subsidised park entrance fees, magazines – Stephen to assist
with application and to invite regional director (based in Kitui) to visit
IPS.
School to start collecting funds for
membership (50 ksh per pupil)
|
2.3.1
|
TAS support:
Initiative
|
Status
|
Impact /comments
|
3
classrooms + desks + solar lighting
|
Completed,
in good condition and in use
|
More
conducive learning environment – improved academic performance.
|
Compound
fence (1.2km barbed wire with one
entrance gate)
|
Completed,
in good condition and in use
|
Overall
security improved.
Good
barrier against human intruders and animals (eg Planted trees and crops not
interfered with)
|
Solar
lights for admin block and staff room
|
Completed,
in good condition and in use
|
Admin
tasks and lessons preparations improved.
Flat
screen tv was in use in staff room during our visit
|
3
“banda’s” with solar power for various gatherings. Chairs and tables
procured (term I, 2014)
|
Completed,
in good condition and in use
|
Used
for meetings, recreation…
.
|
2
dormitories & adjacent ablution blocks (for 2x40 pupils), 30 bunk beds,
solar lights
|
Completed,
in good condition and in use.
Matron’s
cubicle is not used
|
More
girls enrolled as boarders.
|
Salaries
for two teachers
|
IPS
requested to renew 4 contracts, w.e.f. Feb 14. TAS approved salaries for 2
teachers. Parents are paying for one teacher, with a lot of problems (very
low cash income)
|
Improved
KCPE results
See
also 2. Planning 2014
|
Improved
cooking stove
|
Installed,
but not yet in use.
|
Not
yet in use because of low numbers of boarders (37).
|
Teachers
accommodation
|
Completed
and in use.
School
set up small committee as advised. Bank account opened. Monthly rent of Ksh
200/- per room
6
teachers using the rooms (4 are sharing)
|
Well
built.
But
Teachers have to keep surroundings clean!
Joshua
to provide bank account details to TAS;
|
|
Action
!
|
1. One banda was used as ECD classroom because of lack of
classrooms. This is being discouraged.
2. DVD player and
tv have been purchased and are in use. Mainly for boarders (dvds) and
teachers (tv). Teachers are encouraged to show dvds, tv programmes to all
classes
3. Area around the dormitories not clean (rubbish, clothes
hanging to dry on shrubs etc) School to set up a committee to develop “ground
rules” for maintenance, cleanliness
with 3 teachers, school SMC chair, 4 parents, dorm captain. Post on
display board.
4. Cook to use the improved stove regularly (even for
smaller portions) and to keep kitchen clean (to be provided with steel wool
etc). Cook to have a health certificate.
5. School to make table for cook to work on (from
available planks). We found that the top of the cooking stove was used as
table.
6. Lock of matron’s cubicle to be repaired, so matron can
use the cubicle.
|
2.3.2
|
Support from other
organisations in 2014
Initiative
|
Status
|
Impact /comments
|
World
Vision
·
Sanitary towels
·
Hand washing drums at different places in the
compound
·
Pipes to supply
water to school
·
Plastic chairs (40) and tables (10) for ECD
|
·
Sanitary towels distributed as per need
·
Drums used
·
Will be installed in August
·
Available and in use
|
·
Girls do not miss school because of lack of sanitary
pads
·
Hand washing
drums were empty at lunch time
·
Expecting improved sanitation, water to grow
vegetables
·
ECD children do not need to sit on the ground anymore
|
|
Action
!
|
Repeated from 6 Feb 14
1.
IPS community to step up efforts to attract support
from other sources in view of reduction of TAS input ( expected to finish in 2 to3 years)
- IPS to develop mid-term to
long-term plans rather than one-year plans
- Hand washing drums to be
re-filled regularly during the day
|
2.3.3
|
Support from
parents
Initiative
|
Status
|
Impact /comments
|
Classrooms
(3)
|
Not
finished. But classrooms are
urgently needed.
|
World
Vision was approached to help finish the buildings. WVI does not fund buildings of classrooms,
but has started to support IPS in different ways (see 2.3.2)
|
Kitchen
|
Some
final touches required - In use
|
Windows
and plastering will be done through contributions from parents
This
has not yet happened. Parents have other priorities (eg salaries
|
Salary
for one teacher
|
Contributed
to retention and increased enrolment, better academic performances
|
Will
continue
|
|
3.
|
Plans
2014
|
3.1
|
Initiative
|
Funding / Input
from
|
Comments / Status
|
Progress since 6.2 / Action !
|
Toilets
(2 pit latrines) for teachers
|
Parents
|
Finished
by May 2014 and in use
|
David:
Completed
|
Water
for construction of teachers accommodation
|
Parents
|
Finished
During Term I
|
David:
Completed
|
Clearing
sections of school compound and planting crops
|
Parents
|
To
start a school meals programme for all children
|
David
– Waiting for next raining season
|
Paying
exam fees
|
Parents
|
For
year 8:
|
David
& Joshua: paid, 9 girls and 6 boys
registered
|
Attend
sports competitions (organised by Ministry of Education)
|
School
& Parents
|
IPS
participates in sports events: athletics, football, netball, volleyball
|
Joshua
& David. IPS participated in June. 4th in ball games and 9th
in athletics at District level
|
School
benchmarking visit to Mugosi in Term I
|
TAS
/ KWS
|
For
some pupils (class VII, teachers and
parents
|
Joshua:
still needs to be planned.
Prepare
proposal for submission to TAS.
Stephen
to look into KWS support with transport
|
Educational
tour to Rift Valley (2/3 days)
|
TAS
|
For
about 50 pupils, some teachers and parents.
Trip will go ahead 30.7 – 1.8.
|
1.TAS
agreed to fund
2.
Lut was to check with Elsamere Study Centre for free training
No
booking done (lack of communication) IPS was waiting for info from Lut and
Lut was waiting for a date.
4.
Stephen will mobilize KWS officer to accompany
school. Bus already booked. LL to write cheque (60000/-) on 21.7
5.
Lut will m-pesa cash balance (30000/-) to Joshua for
food etc. by 24th Receipts to be provided.
|
Salaries
for 5 teachers (1 ECD, 4 Primary)
|
Parents
(1 for upper class)
TAS
(3, of which 2 for upper classes primary, 1 ECD)
|
-
Completion report 2013 and proposal to TAS for continued payment of
salaries for 4 teachers received.
-
School’s request is in view of crop failure in previous planting season
(insufficient rains). Parents do not have cash to support more than one
teacher.
-
Head teacher has sent written request to TSC Kusyo staffing officer for 4
teachers
-
County is paying for one ECD teacher
|
1.
TAS continues to pay for 2 teachers
2.IPS
to look
into
income-generating activities (see also 3.2)
6.
Joshua to
follow
up with TSC and County on deployment of more teachers (TAS will discontinue
paying for salaries): One ECD teacher paid by County. TSC is not
recruiting, so cannot provide teachers.
|
Planting
Mukau (hardwood) and other trees or shrubs in school compound
|
Parents,
school, partners
|
Tree
planting for shade, firewood, building material (school has arranged to pay
one parent to supply firewood, but it would be better if school could
harvest from its own compound)
Promote
protection of the environment
|
1.
Joshua and
Stephen
to submit letter to Forestry Department to obtain seedlings – still to do.
Stephen
to follow up, also with TARDA
2.
Lut availed info on
seeds / seedlings. –to IPS
|
Educational
day
|
TAS
|
|
TAS
funds. Will be held on 4 Aug.
Lut
will m-pesa funds(46,000/-) by 24.7 to
Joshua, who will provide receipts
|
|
3.2
|
Income
generating activities which also create learning opportunities.
Teachers
started chicken rearing (local breed): 2 chicken coops already built, 6
chicks hatched
|
3.3
|
Broken
water pump: Follow up with local MP about progress of electrification of the
area and possible electric pump (Not a possible TAS contribution) – Stephen
Status:
School committee approached World Vision International – IPS will be
connected to water point with pipes ( August 14)
|
3.4
|
Info
on Ikathima on the TAS website to be updated: Joshua to send update to Lut:
Still to be done
|
3.5
|
New Proposals to
TAS
|
3.5.1
|
Finishing 2
classrooms and make the third one into a library/ Computer room (combining two
proposals submitted to the Board in May 14, with reduced budget).
World
Vision International will not assist with finishing the classrooms but has
started supporting IPS in other ways
|
3.5.2
|
Solar lighting for
staff accommodation
|
Action
!
|
IPS
to provide proposals with budgets by mid August, for submission to Board
(meeting in September)
|
4.
|
AOB
|
4.1
|
The
head teacher received DVDs with Wildlife programmes from Stephen
|
4.2
|
Teachers
have to pay 100Ksh to withdraw salary from m-pesa. TAS will send 100/- extra
to cover.
|
4.3
|
Can
teachers’ salaries be reviewed? Stephen pointed out that this should have
been negotiated when request for continued support was submitted.
|
Note (LL): no date for the next meeting was set.
|