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Loldia Primary
School Trust : Board of Trustees meeting: Sept
22nd 2015
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Present: Philip Nganga
(Dep HT) Joan Dickie ( TAS secretary), Maria Muriu ( Rubi Ranch), Diana Low (
Maradju Farm), Hellen Macharia (Mara Farming)
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Minutes
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Notes/Future Action
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1
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Apologies. Kennedy Kariuki
(HT: chair), Grace Mongina ( Bilashaka), Caroline Andisi ( Loldia), Samuel
Gitaka (parent), James Ndinguri (senior teacher) Simon Losokon (Rocco), Emily
Vulimu (parent)
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JD to remember to text all trustees
as well as emailing as a meeting reminder
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2
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The minutes of the last
meeting were read and approved
Matters arising: several issues
in the last minutes have their own slot on today’s agenda.
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Referring back to
June minutes. The old classroom noticeboards are stored at school. KK/PN to ask BoM if they can be cut
down for re-use
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3
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Update on school: PN
reported that:
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The World Bank are working on a sanitation
project in Kasarani village and on request from Kasarani Development
Committee have built a water kiosk on the school grounds near the admin
offices and upper school classrooms to provide both drinking water tap(s) (treated
for excess fluoride) and untreated water for hand washing.
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The kiosk is in place but as yet there is
no water.
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See this Minutes section 4b for ideas of
piping this water to the renovated toilet block, currently with taps but no
water: to provide handwashing facilities
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Trustees asked PN to talk to KK/BoM and see if there
is any possibility of the World Bank providing a similar kiosk for the lower
school at the far end of the site. PN mentioned there is an unused water tank
near those classrooms
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4
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An outline of TAS expenditure
to Sept 2015
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JD brought extra copies of the TAS leaflet:
trustees took away more copies to distribute
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JD gave a short report about expenditure to
date on the following projects:
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Trustees can
request further leaflets from JD
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a)
Teachers’
salaries:
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576,000KES budgeted for 12 months
March-Feb. Funds for Sept-Feb salaries remain in bank account
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See these minutes
section 6 for a discussion re 2016 teacher salary payments
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b)
Boys’
toilets renovations:
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Completed except for water to taps:
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208,000KES budget: 148,000 spent with 60,000
remaining to go to piping water from kiosk to taps
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There are still no padlocks for security:
PN will enquire and can be purchased from some local donations
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Once water is supplied: how can soap be
securely provided? Trustees discussed soap bars v. liquid soap v. very
diluted liquid soap dispensers.
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JD to invite tenders for laying pipes
from World Bank kiosk to upper school boys (and girls’) toilets’ taps
PN/DL to enquire about
padlocks and hasp and staples (Sept 26: DL
priced: padlock & fittings @600. 9
needed= 5400 + fundi cost: total under 10K: use existing Governors camp
donation?
HM will take photos of
farm soap dispensers.
JD to ask how other TAS schools cope
with the ‘soap’ issue
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c)
Fencing
the playing field:
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Completed except for small portion of
missing wire next to cactus: to be completed this week, Very successfully
protecting the field. Came in on budget: 270,000KES
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Josphat Mbugua
(fencer) may be asked to quote for further projects
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d)
Desks:
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As well as the June delivery (see June
minutes) 100 bench desks have arrived at the school paid for by Bilashaka
Fairtrade. The trustees expressed thanks for this donation
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549,000 KES budgeted: 451,000 spent :
98,000 still to spend See item 5 for next desk order
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67,000 budgeted for fundi still unspent :
see 5a
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Also see point 5
, below
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5
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Details of new projects proposed to TAS at their board meeting on Sept
21st 2015
A: Desks:
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Thanks to the Bilashaka provision of bench desks there is no longer a
shortfall for the lower school: Great news!
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55,000 of budgeted 67,000 is available for 1- 2 fundi to mend broken desks; currently stored
in the school hall
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There is still a need for lockers and chairs for 70 + Yr 6
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£602.88= @100,000 KES will be transferred from the UK: added to the
unspent 98,000 (item 4d) + 12,000 from ( generous) fundi money = 210,000KES =
30 desks (5K) and chairs (2K)
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PN to talk to KK about employing 1 or 2 fundi
to mend broken desks and to get quotes from at least 2 fundi ( probably
Kasarani based) JD to be contacted for payment for labour and materials
DL to arrange 30 desks to be made as soon as possible by Comboni (done
24.09.15)
Note: 40-50 extra desks and chairs
still needed: to be supplied by mending broken furniture and extra 2016
donations?
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B: Existing Girls’ toilet
renovations
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A proposal for 270,000KES to be spent on this project was put to the
TAS board .
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There is no funding for this until 2016
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It would be ideal to complete these renovations over the
2015/2016 December holidays.
JD has applied for advance funding to be provided and this is likely to
be available to use the December holidays for renovation work.
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C: Motivational badges for
successful pupils:
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This project was discussed at the June meeting and costed by KK @
54,600 KES (150 KES per badge x 364 badges) to be purchased in Naivasha.
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The project was approved by TAS and funds will be forwarded in October
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KK can order these badges in October.
KK to liaise for funds with JD
Badges would then be ready for the end of 2015 term if
desired
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D: VIP latrines for older girls:
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This is a project to spend a specific sum ( £5000/ 770,000KES) raised
by a prominent international company and match funded by employees : on a project
to benefit older girls
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As discussed in June, a further quote was requested from a firm
experienced in this type of discussion.
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A site visit and viable quote were received from Felix Gitonga:
@700,000 KES
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TAS has approved this project for building over the December holiday
period and funds will be transferred in October.
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JD is liaising with TAS to ensure the building requirements/details are
exact. JD will then re contact
Felix Gitonga about proceeding with is project.
Felix will also be asked to
quote for the girls’ toilet renovations and piping water from the
World Bank kiosk to the toilets
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6.
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Discussion of future projects
for 2016:
Teacher salaries:
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A long discussion was held about whether 8 x teachers’ salaries should
be included again as a 2016 project.
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JD/DL emphasized that after 2017 there would no longer be significant
funds to help here and that the school, the BoM and community should be made aware
of this.
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A suggestion was made to fund
fewer teachers (4-6?) and slowly diminish the number supported by overseas
donations.
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A comment was made that pupils can do without desks but can’t do
without teachers and the school is still growing.
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This will be discussed again at the next meeting
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Football boots:
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The June meeting suggested a purchase of 24 pairs for boys and girls
teams.
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JDhas a friend willing to
fundraise for this project ( A Zumba masterclass) in Feb 2016
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DL to cost this project more precisely
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New , wider entrance gates at village end of school:
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This idea was proposed by teachers and approved by the trustees. The
main road gates need significant repairs: might this be undertaken by Loldia
farm? How will future road construction affect this?
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Teachers suggested that pupils would be safer to enter the school by
rear gates. Currently there is a single gate (1m wide) . This needs to be
doubled in size for the number of pupils leaving at the end of a day. This
new gate will be costed by the school.
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Funds may be raised by a November mitumba.
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JD suggested having a school
competition for the wrought iron design.
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PN /KK to measure and cost a new gate for rear of school and renovation of
existing gate
DL to gauge likelihood of Loldia farm renovating main road gates?
PN to discuss gate design competition with other staff
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More desks and chairs: See note
5A:
There will remain a shortfall of 20-50 locker desks and chairs in 2016/2017.
Numbers to be closely calculated for next meeting
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PN/KK to calculate shortfall of 2016/17 lockers and chairs ( excluding 30
just ordered from Comboni)
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Rainwater harvesting on lower
school roof?
The lower school still remains without running water for hand washing
and drinking water. What is the best project to provide this?
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Rainwater harvesting?: JD to
cost
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‘Re-activating’ the unused 3 tanks on metal supports between the two
school areas. MM to investigate
linked to Rubi farm
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Finding out if the World Bank might build a kiosk on the lower school
grounds? PN/KK to investigate?
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JD, MM, PN and KK involved in costing.
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Potential new projects for TAS
funding: 2016
Trustees were encouraged to
think about new projects for 2016 to propose at the November meeting
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KK to discuss this with BoM
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7
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DL and JD are organising a Mitumba sale on Nov 8th at Green
Park with funds going towards the new gate project. ALL donations gratefully
accepted!
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DL and JD to keep trustees informed of date, time etc
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9
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AOB: HM queried the
low pay of some young/ untrained teachers paid by parents: 5000
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10
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Date of next
meeting: Tuesday Nov 17th 2015: 15.00h
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