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Loldia Primary School Trust :
Board of Trustees meeting: Jan 19th 2016
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Present: Joan Dickie ( TAS secretary), Diana Low (
Maradju Farm), Kennedy Kariuki (HT: chair), Grace Mongina ( Bilashaka),
Caroline Andisi ( Loldia), James Ndinguri (senior teacher)
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Minutes
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Notes/Future Action
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1
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Apologies. Simon Losokon (Rocco), Maria Muriu ( Rubi
Ranch), Samuel Gitaka (parent), Emily Vulimu (parent)
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2
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The minutes of the last meeting were read
and approved
Matters arising: several issues in the last
minutes have their own slot on today’s agenda.
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3
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School report:
KK reported that there are now
2002 pupils enrolled in 2016 in 25 classes
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14 teachers are currently paid by the government.
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TAS is supporting 6 teachers for 2016 (with a raised salary of
10,000K)
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The number of teachers paid by Rubi Ranch will be confirmed by MM
KK reported good KCPE results:
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190 pupils sat the 2015 exam.
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15 pupils(8%)= over 350 marks, 35 (18%) =300-349; 56 (30%) =250-299.
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The mean score was 262.047 (2014 mean= 260.34).
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Loldia was 26th school in the sub-county (private and
public schools) and 9th (13th in 2014) compared to only
public schools
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MM to confirm
teacher support for 2016, with KK
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4
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Mitumba
update: 36,500KES was raised for the new gates for the back entrance to the
school. The gates have been made. This amount pays for the gates but not the
pillars. Two quotes were received for pillars: 25K (including painting gates)
and 18K (no painting). DL has a
£100 (14,000KES) donation which can be used for pillars. It was suggested
that the school could buy paint and ask the caretaker to paint the gates. The
shortfall of about 4000 KES will be found from other small donations.
The trustees discussed whether the
school/PTA could use the unsold mitumba in a 2nd sale in Kasarani but
several difficulties were raised. It was decided to give leftover mitumba to
charity ( orphanage)
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DL and KK to
liaise about building the pillars
JD and DL to
liaise over left over Mitumba
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5
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Desk
repair updates
Using about half the 60,000 KES approved by
TAS: 163 locker desks have been repaired and over 200 chairs. The remaining repairs money will be used to
repair further lockers, chairs and bench desks: KK to confirm numbers of repairs and costs with DL
The trustees agreed to try and complete the
desk requirements for 2016/17 through repairs and further purchases (see item
13)
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KK
will have firm figures of further ‘ desk’ repairs carried out or needing to
be done by the end of Feb meeting.
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6
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Older girls VIP toilets
These toilets will be completed by Jan 22nd. A small change had to be
made to the siting of the basins but the site manager was present earlier in
the afternoon of this meeting and a solution found. Concrete basins were also
agreed on over ceramic. Trustees were initially surprised to see mabati ( anti
rust/pre-treated corrugated iron) used for walls but realised this was in the
plans and was one of the reasons the quote was so reasonable. All thought the
doors looked very strong. All were pleased with the addition of rainwater
harvesting water for washbasins and a disabled toilet cubicle. The project
has been completed to budget. A completion report will be written and sent to
TAS and the LSF fundraisers
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JD to liaise with building company over final
payment
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7
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TAS
projects approved for early 2016
JD reported
that TAS had approved the following projects in Dec 2015:
1.
To pay salaries for 6 teachers until Dec
2016: raised from 8 to 10,000/month
2.
Renovating existing older girls’ toilets
3.
Concreting the fence base around the field
Note: the fence base quote had been
misleading and didn’t include labour: TAS money has been received for only
2/3rds cost. Trustees agreed to ask the contracter to concrete 2/3rds of the
fence starting at the most vulnerable end nearest the village
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JD to set up
standing orders for 6 teaches at bank ( done Jan 23rd)
JD to contact Felix
re older girls’ toilet renovation project over Easter holidays
JD to contact fence
contractor to concrete 2/3 of fence.
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8.
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Friends
of Green Park (FoGP)
DL explained
that the ‘Friends of Green Park’ (Susan Karera is secretary) are a fund
raising group based in Nairobi with links to Green Park. They have previously
generously supported the GP nursery school and now wish to help Loldia
Primary, in particular with building projects. Some FoGP members visited
Loldia School on Dec 23rd with
DL and KK and discussed
several projects including : improving classroom floors; piping water from
World Bank kiosk to handbasins; building new upper school classrooms to
accommodate increasing school numbers. The FoGP have asked for written
proposals for projects
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DL to write to FoGP
with a written proposal outlining potential projects ( done: Jan 20th)
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9
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Concreting
crumbling classroom floors?
This was proposed as a TAS project in Nov
2015 but JD had such varying
quotes that it did not go forward to TAS. The trustees hope this project may
now be supported by the FoGP (item 8)
GM
reported that Bilashaka will support the concreting of several classroom
floors (the minutes didn’t mention how many?)as part of their
Fairtrade projects. The trustees send their thanks to Bilashaka.
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JD to confirm with GM how many classroom floors can be
repaired by Bilashaka Fairtrade funds
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10
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Football
boots
This project ( costed at 33,000KES: 11
pairs@3000) was to be funded by a Zumba fundraising event in Feb but that has
been postponed until May
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JD will think how to
find these funds earlier than May.
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11
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Water tanks close to Rubi Ranch
JN reported that discussions had begun but
nothing certain was known: will defer to Feb meeting and an update from MM
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MM to give update on water tanks in
February
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12
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Incinerators
Two
have been made by Colourcrops. KK and
JN asked for them to be brought to the school. The school would arrange
for pits to be dug. DL queried
whether a fence would be needed. JN
thought not as they would be used after pupils had gone home
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DL to liaise with KK/JN and Colourcrops to bring incinerators to school
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13
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New
projects for 2016?
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Lower School Rainwater harvesting? One quote of 469K received.
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More desks and chairs?: KK/JN
to confirm numbers at Feb meeting
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Watchman’s hut? KK/JN to
confirm dimensions for Feb meeting
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New ideas? JD made a strong
pleas for new ideas to come from teachers/ BOM/ parents
in time for next meeting
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JD: get more rainwater quotes
KK/JN: get firm extra desk numbers
KK/JN: Decide on watchman hut dimensions
and get 2 quotes
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14.
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AOB:
HM asked if there could be extra
trustees? She had an employee ( HR?) of Colourcrops in mind
KK requested that all info about
visits ( eg contractors) to the school are always copied to him
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15.
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Date of
next meeting: Tuesday Feb 29th: 15.00h
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Meeting is quite soon as JD is returning to UK for @ 8 weeks and proposals for next
Easter-time TAS meeting need to be decided
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