Loldia Primary School Trust :
Board of Trustees meeting: March 1st 2016
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Present: Joan Dickie ( TAS secretary), Diana Low (
Maradju Farm), Kennedy Kariuki (HT: chair), Grace Mongina ( Bilashaka), Samuel Gitaka (parent), Emily Vulimu (parent)
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Minutes
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Notes/Future
Action
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WHEN?
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1
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Apologies. Caroline
Andisi ( Loldia) Simon Losokon (Rocco), Maria Muriu ( Rubi Ranch), James Ndinguri (senior teacher)
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2
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The minutes of the last meeting were read
and approved
Matters arising: several issues in the last minutes have their own slot on today’s
agenda.
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3
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Desk repair updates: the trustees agreed that new
2016 proposals should continue to support the school in getting enough locker
desks for Y678and bench desks for the lower school. See table below
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The repairs of existing desks are funded and ongoing
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Lockers and chairs are the priority and there is still a shortfall of
170 when looking at predicted Y6,7,8 numbers for 2017
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Comboni Polytechnic, Gilgil have produced good strong desks and chairs
but, at 7000K for the pair : this is very expensive : 170 x 7=1,190,000 KES
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JD suggested separate wall lockers and tables as in UK schools but it
was thought there would not be classroom space for these
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SG asked if rubbers could go on the bottom of chairs but KK said they
would be ‘taken’ by pupils
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Bench desks repaired
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Bench desks still needed
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Lockers repaired
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Locker desks still needed
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Chairs repaired
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Chairs still needed
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2016
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100
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163
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170
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200
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200
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170
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GM and KK will make
enquiries about costs of cheaper locker and chair combinations.
A proposal will be put to TAS in April for more desks and chairs but
hopefully at a cheaper price
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Mid April at latest ready
for next TAs meeting
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4
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Update
on teacher salaries: AlsoSee Jan 19th minutes. Of the 35 teachers at Loldia: 14 are
paid by the government. KK says the ministry is aware of the acute shortage
of government teachers at the school. TAS pays for 6 teachers and, for the
last 12 + months, 3 x 5 teachers have been paid by 3 branches of Rubi Ranch.
Unfortunately, due to a bad harvest, one branch of the farm can no longer pay
for 5 teachers as from Feb 2016. A generous private donation covered the Feb
2016 salary. KK has spoken to the SMC/BoM and there will be a meeting with
parents on March 11th to discuss these 5 teachers’ salaries being
paid by parents (@130KEs per term/ child)
GM said that parents need to be told the
real situation for this and subsequent years. The township of Kasarani has
been known to harbour untrue rumours (KK mentioned ‘cheap politics’) in
particular about overseas donations. KK said that some schools in Naivasha
are overstaffed and out of town schools are more likely to be understaffed
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KK to
report back to trustees after March 11th meeting with parents
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After March 11th
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5
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Update on incinerators (donated by Colourcrops)These were delivered and installed
but apparently not in the required 2m square pits! JN ( Not present) had said
to DL he would get older boys to dig the pits. DL is anxious this is carried
out soon so she can report back to the donors
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JN to oversee pit
digging as soon as possible and DL to follow up and photograph
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As soon as possible
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6
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Update on Friends of Green Park
(FoGP) DL
explained that she, JD and KK had been invited to meet this group who had
previously been generous donors to the Green Park nursery but now realised
that Loldia Pr had greater needs. They are most keen to support infrastructure
projects . through Nairobi/local based fund raising and materials from
suppliers.They are already
talking to the new road company about repairing the collapsed entrance gate
road and also about a bus for GP pupils. As requested at the meeting, JD DL and
KK drafted and wrote a proposal to FoGP with funding ideas: concrete floor repairs:to
bring water from the new World bank kiosk to toilets for handwashing and
drinking and even a whole school drinking and handwashing water project.
HOWEVER Dl has still not heard back from them about which projects they may
support
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DL to remain in contact with FoGP to
know more about their funding plans to support Loldia Primary
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7
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Update
on concreting classroom floors. GM explained that
Francis ( Bilashaka) is due to visit the school next week with Fairtrade
committee members to quote for x concrete floors to be paid for with
Fairtrade money. TAS will ask Francis
to quote for ALL floor repairs : Bilashaka Fairtrade to pay for some and
…hopefully FoGP ( see item 6) to pay for the rest
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GM to follow this up
with Bilashaka and KK. KK to keep DL informed so she can discuss floor costings with FoGP
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Mid-March
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8.
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Update
on Concreting fence base JD had made an error withteh quote and
asked TAs for 60K when 90 K was needed ( labour had been omitted : see Jan
minutes) JD had spoken to fencer Josephat about doing 2/3rds of fence. He
prefers to wait until all funding is approved and do the complete job
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JD to propose an
extra 30K for fence concreting to TAS at Easter meeting
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April
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9
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New
projects for April/May TAS meeting?
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Lower School Rainwater harvesting? One quote of 469K received.
Should this project be left until we discover whether FoGP may fund
this?
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Watchman’s hut? KK/JN to confirm
dimensions for Feb meeting. This hasn’t been done but will be done: SG asked to find 2 quotes
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Painting classrooms: KK
said this hadn’t been done for 6 years: SG/KK
asked to provide 2 quotes for classrooms and teachers’ staffroom and offices
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Replacing very old mabati on classroom roofs( upper school) SG/KK asked to provide two quotes
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Textbooks: KK said there were some subjects where the text book supply was very
old or low in number. JD asked him to prepare a document saying what the
school needed
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SG/KK asked to find 2
quotes for :
1.
Watchman’s hut
2.
Classroom painting
3.
Mabati
KK to prepare a
document about the school’s need for new textbooks: titles: year groups:
numbers and costs.
We would then put in proposals to TAS for these projects
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Early April in time for JD to write
proposals
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10
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AOB:
Felix’ company is due
to begin renovating the girls’ toilet block over the Easter holidays. JD will
be in the UK. JD will write to Felix and Isaac ( site manager) so they
coordinate clearly with KK about when they will visit the school/begin the
project/let KK discuss quality of work expected etc. DL has cheques to pay
50% at start and rest on completion
Trustees wished JD good luck for the
marathon on April 24th
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JD to write
immediately to Felix/ Isaac : completed
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Done
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11
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Date of next meeting: Tuesday May 10th 2016
JD
note: TAS meeting is May 9th: so we will know what projects have
been approved
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