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Loldia Primary School Trust :
Board of Trustees meeting: May 16th 2016
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Present: Joan Dickie ( TAS secretary), Diana Low (
Maradju Farm), Kennedy Kariuki (HT: chair), Grace Mongina ( Bilashaka), James Ndinguri (senior teacher)
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Minutes
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Notes/Future Action
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WHEN?
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1
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Apologies. Caroline
Andisi ( Loldia) Simon Losokon (Rocco), Maria Muriu ( Rubi Ranch), Samuel Gitaka
(parent), Emily Vulimu (parent)
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2
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The minutes of the last meeting were read
and approved
Matters arising: several issues in the last minutes have their own slot on today’s
agenda.
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3
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JD future as secretary
JD
reported that, very sadly, she and her husband are leaving Naivasha as his
work contract has finished. She and DL are looking for another local person
to take over the TAS secretary role including being a cheque book signatory
and sending minutes and project proposals to TAS. DL kindly gave JD a card
and present on behalf of the trustees
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4
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KK gave a school report including:
1.
1940 pupils in attendance today: still more pupils arriving looking
for school places
2.
The Boys’ netball team were placed 3rd in the NATIONAL
competition: excellent news for the school
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3. The
trustees agreed to use a donation DL had received to buy a gift for the
netball players to be presented in front of the whole school. JD to make
enquiries
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3. By end
of May
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3.
The 5 teacher salaries (paid until Jan 2016 by Rubi farms) remains a
difficult and ongoing issue. KK asked parents for contributions in March and
April 2016 and donations received did not cover the complete cost of the
salaries. Comments were shared that Kasarani parents are not used to paying
for teacher salaries as overseas donations have been very generous over the
years. JD and DL stressed that the preferred option was not to use available
2017 funds for 6 salaries as in 2015 and 2016
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4. KK and
BoM will persevere in putting the case for teacher salary payments by parents.
It was
suggested that companies (eg GRVL) be informed about this to disseminate to
their workers who live in Kasarani
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5
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Projects
completed:
1: Concrete floors: The Bilashaka team have recently
completed an excellent job on the 11 worst classroom floors. The cost
(760,000 KES or @ 70,000/floor) of this work came from Bilashaka’s Fairtrade
fund.
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1: The trustees may consider applying in July for funds to repair the
remaining worst floors (@7)
=7x70K=490K
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By July
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2: Older girls toilet
renovations
KK, JN, DL and JD have not been happy with
the quality of work carried out and JD will not pay the final payment until
all of the ‘snag’ list has been completed. KK and JN asked that the works
supervisor should ALWAYS report to them and they should have copies of the
works to be done so that they can keep an eye on work and quality being
carried out
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2:JD/DL to wait until all snag list completed before paying final sum
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3: Rainwater harvesting on
lower school classroom roofs
Through an apparent misunderstanding,
instead of adding a small rainwater harvesting system to the above toilets,
as requested, the tendered for, but NOT AGREED, project on the lower school
roofs was constructed over the Easter holidays. The tender for this had been
over 450,000. As TAS do not pay in retrospect we have been very lucky that
LSF have agreed to pay for this project with a special one off payment.
However JD/DL/KK/JN have not been happy with the measurements on the quote
and have asked for a requote with correct details of materials used. Payment
not to be made until this is done
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3. JD to wait for requote and LSF transfer until payment made
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4: Incinerators
JD/DL had noted that the incinerators
provided by Colour Crops had been wrongly installed with no space for airflow.
This is being corrected
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4.JN to supervise the correct installation and use of incinerators
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6
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TAS report: New funding received:
1.
Girls’ football boots
36,000 has been allocated to purchasing pairs of girls football boots
from BATA
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1.JD to
try and source boots from BATA factory store in Nairobi
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2:Labour for concreting fence base
An extra 30,000 will be forwarded for labour to finish concreting
fence base
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2, JD to
contact Josephat to say the concreting can be started
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3: Classroom painting
TAS has agreed to this in principle but require exact costs.
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KK/JN to
get two tenders for classroom painting. JD to send to TAS for moneys to be
transferred
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By end of
May
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6
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New projects proposed for
submitting for Oct 3rd TAS meeting
1:More classroom floors to be concreted
Trustees agreed to get a 2nd tender for 7 more classrooms.
We already have the Bilashaka fundi’s quote of @ 70,000 per floor
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A potential new project costing
@ 7 x70= 490,000 KES
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To be agreed in July 2016
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2:Text books
KK said there was a BIG need for text books but teachers needed to
feel such funding was fairly distributed. KK will see where the biggest need
is and buy text books for a complete year group
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KK to find out biggest need and
make a proposal for text book funding at July meeting
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3:Water from kiosk to toilets
A quote of just over 100,000 KES was received from Felix. KK/JN to get
a 2nd quote. NB: this project can only be completed once water is
brought from Kasarani to the World Bank kiosk: which is supposed to happen
mid-2016
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4:Watchman’s hut
KK/JN have been asked to create a measured plan and look for a minimum
of two tenders
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KK/JN to proceed with
measurements and looking for tenders
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5: More desks
From March 2016 minutes: there
is still a shortfall of 163 bench desks and 200 lockers and chairs.
KK had received a 2nd tender for lockers/chair (to compare
with Comboni price of 7000 and 5000): Locker: 2700 + chair 1800=4500: bench
desks: 2500. IF the current shortfall were costed:
Bench desks = 163 x 2500= 407,500
Lockers and chairs= 200 x 4500
= 900,000
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It was discussed that this
company could be asked to provide: 100 more bench desks= 250,000 50 more
lockers and chairs= 225,000: total=475000.
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7
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AOB
JD said that apparently Shalimar had a new
MD: perhaps this would be an opportunity to approach them to help Loldia
Primary with future Fairtrade funds?
The Friends of Green Park : JD received an
email saying they were still keen to help the school with infrastructure
funds but had been currently affected by national banking problems
A discussion continued as to whether
trustees should ask TAS for teacher salaries in 2017 due to the current
problems in receiving payment from parents. DL and JD emphasized that the generous
LSF funding of the last 2 years will end in 2017.
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Arabella Akerhielm (Green Park) knows the new Shalimar MD and could
be asked to be an intermediary. Also Fleur Africa are not ( it is believed)
supporting any school projects in the area and could be approached again
(Fabian Fery : Green Park)
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8
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Date of next meeting: Monday July 25th 2016
JD
will try to attend (no longer living nr Naivasha) to pass over to a new
secretary
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