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Minutes from Trustees Meeting
10/01/2007

Present:
Anthony Gross - AFG Juma Ali Dido - JAD Mike Harries - MH Tony Fitzjohn - TF Kenneth Jihoh Bonaya - KJB Ismail Fodha - IF Kulisa Shora Dirkicha - KSD Gill Marshall-Andrews - GMA


Minutes:

MINUTES OF THE APS TRUST MEETING HELD ON 10th JANUARY 2007
AT HIDIG HOTEL, GARISSA AT 12.30 PM

Present:  Anthony Gross - AFG
  Juma Ali Dido - JAD
       Mike Harries - MH
       Tony Fitzjohn - TF
       Kenneth Jihoh Bonaya - KJB
       Ismail Fodha - IF
       Kulisa Shora Dirkicha - KSD
       Gill Marshall-Andrews - GMA

Apologies: Lissa Campbell

1. The Minutes 15th November 2006 were tabled and passed.

2. Matters Arising:           Action

(a) Desks x 90, desks x 10 and chairs x 10 ordered and deposit to be paid direct to   AFG
contractor’s bank at Kshs. 161,000/= payable 50% on order and 50% on completion.

(b) Transport of desks agreed at Kshs. 20,000/=.  Juma to send AFG an E-mail   JAD/AFG
       invoice showing transporter’s name and account details for him to send money
       to transporter’s account in Garissa directly.

(c) Two female primary teachers were identified and interviewed.
       (i) Saadia Alia
       (ii) Nuru Mohamed
      
> Three month probation.
> One year contract. 
> Review after one year. 
> No leave/off.
> Muster Roll to be kept. 
> Termination – one month notice.
> (Government -Kshs. 10,000/-, Us - Kshs. 3,000 and hardship –
       Kshs. 1,200).

Start Kshs. 12,000/=. Review after six months up to Kshs.14,200.  Review
thereafter on annual basis
  
(d)  Another pre-primary teacher was interviewed: Kshs. 5,000/=. Kshs. 3,500 from
       Trust per month. Kshs. 1,500/= from community.  Review after six months.
       (i) Alkano Galogalo
  (ii) Barre Hassan Idi

 (e) The projected terms for 2007 to be confirmed are:         KJB
  (i) 15th January – 9th April
  (ii) 9th May – 9th August
(iii) 3rd September – 30th November

(f) Headmaster to send AFG draft Contracts ASAP.  Contract start 15th January 2007.     KJB 

(g) Headmaster to give a report on improvement of girl child education at next      KJB
meeting and a progress report on the new teachers.

3. Windpump - TF to brief AFG on the KWS transport issue.  If sorted, Windpump      TF/LC
   will follow.  TF advised additional funding, being sought via LC from “Just a Drop”.

4. Bank Account
(a) A current account number 099250502158 was opened at KCB Garissa
JAD/TF/MH are the current signatories.  Any two to sign.  L.C will follow later.

(b) Kshs. 10,000/= was deposited. 

(c) Money to be sent from Nairobi  client account to Garissa account – Kshs. 31,000 per   AFG
       month for salaries to be paid in cash by JAD.  To ensure compliance with January
       and February salaries  - Debit vouchers were signed.

(d) Salaries x 4 - Kshs. 12,000 x 2 + 3,500 x 2 = Kshs. 31,000/= per month.

(e) Cheque book will be ready in two weeks and given to JAD for next meeting.  JAD

5. Comms – Chloride Exide have generously donated three panels, two batteries.  TF   TF/MH
   will provide HF radio and manufacture necessary frames and structure and arrange
   to deliver at next meeting.  MH to try and get a licence and will meet Palle Rune
   to discuss the not insignificant problems involved.

6. AOB:
(a) Further projects were discussed:                    MH/TF/JAD/AFG
(i) Books
(ii) Lockable storage-contractor to give written estimate for next meeting.          GMA
(iii) Water supply to cost.                              MH/TF
       (iv) Teachers accommodation of cement blocks and mabati cost.   JAD
(iv) Lighting system AFG to enquire and cost what additional equipment
       needed for 8 light florescent.         AFG
  (vi) School fence.          IF

The meeting ended at 3.00p.m. and the next meeting was scheduled for Wednesday, 14th
March 2007 at Asako Primary School.