Local report
20/10/2011
Filed by
TAS / KWS Report October 20, 2011 By Kameti SN; TAS Coordinator
Report rationale
This report takes into consideration the period January 2011 to date and also, a quick flashback of the earlier 2 years project implement to form some bases of our thought line.
The schools covered by the project remains seven (4 in Mwingi and 3 in Bura districts) namely
- Mivukoni mixed secondary school – Mwingi District.
- Usueni Girls Secondary school – Mwingi District.
- Madogo Mixed Secondary school – Bura District
- Asako primary school – Bura district.
- Ikathima Primary School. – Mwingi District.
- Boka Primary School – Bura District.
- Kalumu Primary School – Mwingi District.
The report exposes key time spending of the coordinator, key project developments over the period, challenges and some of the strategies to met the challenges , school projects still to be implemented, reporters personal remarks and finally the budget key areas requirement for the next year 2012 ( table budget to by presented by KWS accountant - both spending and requirements additions). A tabulated school exam results also displayed for Mwingi schools to form a case study of our intervention ( important assumption).
Position time utilization.
During the operation period my time is spread through the following activities
- visits to schools on a fortnightly basis to check progress of schools’ project implementation and quick meetings with teachers and students.
- helping schools and trustees get quotes so that their money is well spend and bring maximum possible impact especially towards academic improvement. The school need must be real and felt not luxury!
- record developments and projects as a way of Monitoring and evaluation. During the visits I take note of teachers present and practically whether they are teaching. I also take note of students/pupils attendance.
- Assist schools to write proposals based on their felt/real needs.
- circulate information among the key stake holders that is:- external trustee, TAS UK and other trustees outside the project area. Most of schools are in very remote areas where there is no form of any communication signal therefore I drive to the place for either in information.
- support secretaries to perform their duties effectively as most of them have other jobs/ personal commitments. All secretaries serve in TAS voluntarily.
- , liaise with Gill ( main secretary ) on weekly basis for projects updates and respond to TAS UK main concerns.
- Liaise with relevant governmental departments and organizations supporting schools to secure complementary support for the TAS pilot schools.
- Write quarterly report and other demand driven report to key consumers. Some of such key consumers are TAS, Waterloo, KWS, etc
- Assist British council School Partnership Program in interpretation of their concept to relevant schools, assist in logistics for the visitors involved in the partnership.
- British high commission to Kenya the DfD program is interested in supporting TAS model of academic improvement through KWS. They want to see same setup as currently in the pilot schools. “cloned program”. They plan to use my experience to set up the system therefore I will facilitate ( train/ and establish other Stephens) the process. The program once funded will cover the whole KWS conservation areas in the nation.
Some Quick facts
1. Increased enrollment at least four of the 7 schools do show increased enrollment this year alone. Example when started supporting Usueni Girls year 2008 students were 106 and now 189!
2. Improved Academic results. Six schools have shown Academic improvement. See below- three schools; Primary school, mixed secondary school and a pure Girls secondary school just for case study
Improved Exam results ; from 2008 to 2011 experienced.
|
SCHOOL |
|
YEAR |
|
|
|
2008 |
2009 |
2010 |
2011 –mock exam |
Target |
|
1. usueni |
m/score |
2.7 |
3.3 |
3.8 |
4.4 |
4.5 |
|
candidates |
22 |
27 |
33 |
30 |
|
|
2. Mivukoni |
m/score |
3.5 |
3.9 |
4.1 |
4.5 |
6.0 |
|
candidates |
26 |
49 |
31 |
|
|
|
3. Kalumu |
m/score |
194 |
178 |
196 |
204 |
220 |
|
candidates |
M-15,F7=22 |
M-8,F2 |
M-8,F3 |
M-11,F14 |
|
|
candidates |
|
|
|
|
|
3. Better and improved management of school projects by local trustee. Two case studies in existence:- Mivukoni and Ikathima extremely doing very well.
4. Improved partnership of local communities and school management team in implementation of school project.
5. improved school accountability and information sharing by use of display boards ( see below pics) this is a notice board for public to see just outside Head Teacher’s office. Any body who visits the school can access these information!
Schools project status
|
school |
project |
Project implementation status |
|
Mivukoni secondary
|
-modern library using ISSBs ( see pic) just below the study Bandas
|
Being roofed to be complete end - Oct 011 |
|
-interactive/innovation learning programme eg debate clubs, discussion groups, revision groups etc |
On going |
|
-Hampton Academy UK partnership (The two schools are having equal partnership. Each learning from the other |
On going 1st reciprocal visit done and sec.ond phase on. Waiting British council funding |
|
Usueni girls secondary
|
-water installation in the school from Tana river 1.7km to the school |
On going expected to be complete 1st phase end Oct 011 |
|
-construction of study bandas (see pic) |
On going expected to be complete end Oct 011 |
|
-extra studies/interactive learning |
On going mostly in the afternoon, annual examination |
|
Kalumu primary
|
School fencing |
On going to complete end Oct |
|
Exam papers |
3 times per term |
|
Saturday tuition |
Every Saturday |
|
Ikathima primary
|
-school class room renovation (4 class – rooms and administration (see pic) |
Expected to be complete by Mid Oct 011 |
|
-extra - teaching |
Going on in morning and evening especially for std 8 |
|
-interactive learning debate, clubs, English club and revision groups |
Being practiced mostly afternoon and during extra curricular times |
|
Asako primary
|
Bench marking with a better school |
Concluded over the holiday |
|
Std 8 preparation (exams) |
Through local and external exams |
|
Promotion of innovative learning ( see pic; poetry club. H/t, a teacher and pupils during a poetry session as they practice. This improve languages) |
On going. |
|
Boka primary
|
School compound fencing |
Half of the portion now fenced with chain linkk |
|
Support with 100 desks and text books
|
Already being in use. |
|
Madogo secondary
|
-construction of science lab. Using ISSBs block – see pic. |
Completed end of Sept 011 |
|
form four exam preparations, extra coaching etc |
On going until exam start next week. |
|
School compound fencing |
Not yet started due to some boundary dispute in some areas. |
Key Challenges.
1. Communication both as in poor road networks and poor signals (most schools are in very remote areas) continues to poss main threat to efficient delivery of services and consequently information.
2. Still, poverty, existence of embedded local tradition practices strain normal education progress., long distance to primary school (some pupils have to travel as far as 20kms round journey to their schools), understaffing and water scarcity continues to be main threats to Basic Education-BE ( BE - both primary and secondary).
Still to come
1. Encourage more interactive learning in every school to ease learning tension and explore more talent in the students/pupils.
2. Stratified support to school needs. It is expected every school to develop school academic improvement strategic document exposing the role of all stakeholders.
3. Guide and support local trustees towards improved governance in securing implementation of their projects and also securing other avenues of fundraising for their projects.
4. Explore possibilities of improving communication. Lobby for net-work signal boost within the most remote areas.
5. Strengthen and enhance the partnerships of Kenya schools and UK schools through improved communication and application of correct projects.
Main budget areas (summary).
1. TAS co-coordinator’s monthly salary.
2. Coordinator’s vehicle maintenance.
3. Field coordination expenses.
4. Contingency
TAS expenditure from February 2011 to October 2011
|
Code |
Expense Category |
Feb |
Mar |
April |
May |
Jun |
Jul |
Aug |
Sept |
Oct |
Nov |
Dec |
Jan |
TOTAL |
|
6205 |
Vehicle Running Exp |
28.10 |
20.58 |
27.475 |
27.475 |
20.71 |
22 |
25 |
23 |
16.86 |
|
|
|
211,166 |
|
6301 |
TAS Co-ordinators’ Local Travel exp. |
25.3 |
21.7 |
20.7 |
23.7 |
24.2 |
22.7 |
26 |
25.7 |
24.67 |
|
|
|
214,671 |
|
6352 |
Telephone and Emails |
5 |
5 |
5 |
5 |
5 |
5 |
5 |
5 |
5 |
|
|
|
45,000 |
|
6255 |
Vehicle Maintenance |
8 |
9 |
5 |
17 |
8 |
12 |
|
|
15 |
|
|
|
74,000 |
|
6501 |
Purchase of Stationary |
|
3 |
2 |
1 |
4 |
|
|
|
|
|
|
|
10,000 |
|
6269 |
*Repair of Project vehicle |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
M |
Maintenance of office |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
6253 |
Maintenance of Residential Bldg |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Salary -Tas Coordinator |
60 |
60 |
60 |
60 |
60 |
60 |
60 |
60 |
60 |
|
|
|
600,000 |
|
|
Contingency |
9 |
- |
- |
- |
- |
- |
- |
- |
- |
- |
- |
- |
9,000 |
|
|
Totals |
|
|
|
|
|
|
|
|
|
|
|
|
|
BUDGET
TAS/KWS Project Coordinator’s OFFICE BUDGET FOR FEB 2012-FEB 2013 IN KSH ‘OOO’
|
Code |
Expense Category |
Feb |
Mar |
April |
May |
Jun |
Jul |
Aug |
Sept |
Oct |
Nov |
Dec |
Jan |
TOTAL |
|
6205 |
Vehicle Running Exp |
20 |
20 |
20 |
20 |
20 |
20 |
15 |
20 |
20 |
20 |
20 |
20 |
240 |
|
6301 |
TAS Co-ordinators’ Local Travel exp. |
20 |
20 |
20 |
20 |
20 |
20 |
20 |
20 |
20 |
20 |
20 |
20 |
240 |
|
6352 |
Telephone and Emails |
5 |
5 |
5 |
5 |
5 |
5 |
5 |
5 |
5 |
5 |
5 |
5 |
60 |
|
6255 |
Vehicle Maintenance |
10 |
10 |
10 |
10 |
10 |
10 |
10 |
10 |
10 |
10 |
10 |
10 |
120 |
|
6501 |
Purchase of Stationary |
5 |
5 |
5 |
5 |
5 |
5 |
5 |
5 |
5 |
5 |
5 |
5 |
60 |
|
6269 |
*Repair of Project vehicle |
50 |
- |
- |
- |
- |
- |
- |
- |
- |
- |
- |
- |
50 |
|
M |
Maintenance of office |
5 |
5 |
5 |
5 |
5 |
5 |
5 |
5 |
5 |
5 |
5 |
5 |
60 |
|
6253 |
Maintenance.of Residential Bldg |
5 |
5 |
5 |
5 |
5 |
5 |
5 |
5 |
5 |
5 |
5 |
5 |
60 |
|
|
Salary-Tas Coordinator |
60 |
60 |
60 |
60 |
60 |
60 |
60 |
60 |
60 |
60 |
60 |
60 |
720 |
|
|
Contingency |
50 |
- |
- |
- |
- |
- |
- |
- |
- |
- |
- |
- |
50 |
|
|
Totals |
|
|
|
|
|
|
|
|
|
|
|
|
1660 |
Key:-
- *There is still some deficit in repairing the vehicle therefore 40,000 will take care of the deficit. As explained earlier the transport will also be used to transport TAS Trusts Trustees (especially Secretaries) during their various visits to projects as will be required from time to time.
- Bright Green colour fonts means; Funds to be borne by KWS therefore money requested from TAS support is total less the amount.
NB; Therefore Funds requested from TAS UK( Waterloo)) is “1480”
|
